This body shall be known as the Greater Waterbury Area Service Committee of Narcotics Anonymous, hereinafter referred to as GWANA. {05/28/89}

I. Purpose

The Primary Purpose of GWANA is to carry the message of Narcotics Anonymous to the addict who still suffers. In accordance with our 12 Traditions, we also exist to further the unity of the Fellowship within our Area and other Areas; by maintaining communication between the Groups represented and NA as a whole.

To ensure that our Primary Purpose is carried out, GWANA shall have Subcommittees directly responsible to those they serve.

II. Function

A. Promote unity between the groups we serve in our Area.

B. To hold regularly scheduled GWANA Area Service Committee (ASC) Meetings.

C. To establish and maintain accountability throughout GWANA, including general funds and all standing Subcommittees.

D. To hold elections, as needed, for:

1. All trusted servants of GWASC

2. All Subcommittee Chairs of GWANA

E. To maintain a Post Office Box.

F. To maintain a non-interest bearing Area checking account with two (2) out of three (3) signatures required to validate checks.

G. To maintain a prudent reserve and to practice fund flow, by forwarding all monies above prudent reserve to the Connecticut Regional Service Committee each month.

H. To maintain communication between the Connecticut Regional Service Committee and those we serve.

I. To coordinate all GWANA Subcommittees and encourage support for them.

J. To maintain an NA Literature stockpile where our member Groups may purchase their Literature.

K. To hold regularly scheduled Hospitals & Institutions meetings to bring the message of recovery to addicts who cannot attend regularly scheduled meetings of NA.

L. To inform the public of the existence and purpose of Narcotics Anonymous.

M. To maintain a Phoneline where addicts seeking recovery may learn about Narcotics Anonymous and where our Groups meet.

N. To hold an annual family campout, with the purposes of celebrating recovery and promoting unity in the Area.

O. To create ad hoc committees to respond to needs as they arise; to serve as a platform for the initialization of work to be finalized at the ASC level.

P. To sponsor one (1) service related Learning Day per year, with the primary purpose of carrying awareness of the service structure and Subcommittee functions.

Q. To archive all Area and Subcommittee reports and records at the Area storage facility. {02/27/92}

III. Rules of Order

Note:

GWANA Policy first approved. {07/27/86} The Arabic numbers in curly braces following a policy, represent the item number from this original Policy. The dates in curly braces following a policy, denote the date of passage or change. References with a v denote policy revisions of {04/26/92}. References with a {°} denote policy revision recommendations from the GWANA Policy Subcommittee simplification/clarification process of 1995-96 {07/28/96}.

A. General

These policies define the guiding parliamentary and service documents, Group membership and conduct of the ASC towards its member Groups.

1. Adopt currently approved Narcotics Anonymous Guide to Local Service (GTLS). {04/28/98} {1}

2. A Group must meet regularly for ninety (90) days before it is accepted into the Greater Waterbury Area. {04/28/85}

a. Accepted pertains to voting privileges only.

b. All other participation is welcomed and encouraged. {04/25/93}

3. If a Group is not represented for two (2) consecutive ASC meetings, that Group will be contacted by a member of the GWANA Executive Committee. {09/25/88} {08/28/94}

4. All Group donations will be made by check or money order. {10/27/85} {09/28/97}

a. All checks and money orders submitted to GWANA are to be made out to "GWSCNA". In the spot for memo a notation should be made concerning what the funds are for ("fund flow/donation", "literature", etc.). {03/26/95}

5. This Area does not exclude specialty meetings that follow the Twelve Traditions of Narcotics Anonymous. {03/01/92}

6. The order of descending parliamentary procedure for GWANA: {10/29/89}

a. Policy, in accordance with the Twelve Traditions and Twelve Concepts of NA {°}

b. Current Fellowship approved Guide to Local Service (GTLS). {°} {04/28/98}

c. Roberts Rules of Order

7. All flyers generated from GWANA must have two (2) phone numbers for contact purposes. {11/27/94}

8. GSR and ASC Motion sheets accepted. {12/27/88} {01/29/95}

9. GSR Report forms accepted. {12/27/88} {01/29/95}

10. A quorum is to be decided based on the number of active meetings with a GSR in attendance. A meeting becomes inactive when a meeting is not represented for three consecutive ASC meetings. {7/? /02}

B. ASC Meeting Format

These policies define how GWANA will conduct ASC meetings.

1. Make the meeting location meet for one continuous year at one location. {5/4/02}

a. GWANA will pay for rent to the facility to hold the ASC meeting. {08/26/90}

b. GWANA will pay for the coffee supplies used to host the ASC meeting. {08/26/90}

2. The ASC will meet the second Sunday following the last Saturday of the month. {10/8/00}

3. The June meeting will meet the third Sunday following the last Saturday of the month. {8/3/03

3. ASC meets from 2:00 PM to 5:30 PM. {03/29/87} {03/28/99} {01/00}

4. Discussion at any ASC meeting is open to all members of Narcotics Anonymous. {3}

5. All hands are to be raised, on the floor of the ASC, in order to be recognized by the Chair. {4}

6. Suggested ASC Format (sequence): {°}

a. Begin the ASC meeting with a moment of silence followed by the serenity prayer.

b. ASC Chair calls on someone to read the Twelve Traditions of NA.

c. One of the Twelve Concepts of NA will be read in its entirety, beginning with the First Concept on 09/25/93, following with consecutive Concepts. {06/27/93}

d. ASC Chair welcomes all newcomers to this body and invites them to identify themselves and/or the Groups they represent.

e. Attendance and Agenda sheets are passed around the ASC floor/table.

f. Open Discussion to be held the first thirty (30) minutes of the ASC meeting. {2}

g. Executive Committee reports, ASC minutes, and Subcommittee reports are read.

1. After each report, the ASC Chair entertains a motion to accept and a second, followed by any discussion prior to a vote on that report.

h. Elections

i. Old Business

j. All Agenda items listed, will be read aloud prior to break. {02/28/88} {°}

k. Recess for fifteen (15) minutes. Chair restarts the meeting promptly.

1. At the start of the second half of the ASC meeting, the Chair will announce who will be picking up the mail at our P. O. Box and bringing it to the next ASC.

l. New Business / Agenda

m. Group reports are read.

1. After all GSRs or their Alternates in attendance have made their reports, the ASC Chair entertains a motion to accept and a second, followed by any discussion prior to a vote on Group reports.

n. Close the meeting with a moment of silence followed by the unity version of the serenity prayer or the silent prayer of your choice.

C. Making and Voting on Motions

These policies define how questions are brought to the floor of the ASC, how the ASC body makes decisions and who may take part in these decisions.

1. The only people allowed to make or second a motion are: {7}

a. GSR or Alternate in their absence

b. RCM or Alternate in their absence {4/28/98}

c. Subcommittee Chairs or Vice-Chairs can make or second motions only pertaining to their subcommittee. {09/29/91}

2. Voting Privileges

a. Group Service Representatives are the only voting members, or their Group's Alternate GSR or Pro Tempore if the GSR is not present. {5} {°}

b. GWANA Executive Committee and Subcommittee Chairs may vote on the following issues:

i. Elections

ii. ASC Meeting Bids

iii. Trusted Servants Duties and Responsibilities {11/28/93}

3. In order for a motion to carry, a simple majority is needed. In matters of policy, at least two thirds of Groups present are needed to carry the motion. {09/25/88}

a. In matters other than Policy, abstentions do not count as a vote when determining if there is a simple majority. {6/28/98}

4. A tie vote is a vote that fails by one half ballot or less. If a tie occurs: {01/01/89}

a. In matters pending at the RSC: Send a motion to table for a month (for further Group conscience), otherwise abstain.

b. On other matters that have already obtained Group conscience: Table the motion back to the Groups.

c. Otherwise: A second discussion, two (2) pros and two (2) cons, will be held, and then a second vote will be taken. If a tie ensues, the motion fails.

5. Excessive abstention is more than one half of total votes. In that event: {01/01/89}

a. In matters pending at the RSC: Send a motion to table for a month (for further Group conscience), otherwise abstain.

b. On other matters that have already obtained Group conscience: Table the motion back to the Groups.

c. Otherwise: A second discussion, two (2) pros and two (2) cons, will be held, then a second vote will be taken, which will stand.

6. In the event that a motion from the RSC requires a vote prior to the next ASC meeting, it may be tabled to Groups and a call in vote may be taken. GSRs must complete the call in vote at least one week prior to the next RSC meeting. {12/30/89} {07/28/91 ASC #4 Failed 5-3-2}

D. Motion Handling Process

These policies define the process used in dealing with motions, the discussion concerning them, and whether a motion is in order or out of order.

1. All motions must be seconded before any discussion, and then the author of the motion should be given the floor to explain the intent of the motion. {8}

2. Anyone has the right to voice his or her opinion once on each motion. {9}

3. Motion to discuss needs to be seconded; no vote needs to be taken. {10}

4. A "Motion to Table" requires a second and a vote. A tabled item will be placed on the next meeting's agenda. {05/29/94} {11}

5. A motion cannot be tabled more than once. This is at the discretion of the Chairperson. {12}

6. If an issue falls under the responsibility of an existing Subcommittee, the issue can be committed to that Subcommittee. {14}

7. All motions sent back from ASC to Groups shall be accompanied by a written intent. {05/01/88}

8. Any motions requiring funding have method of funding included before being sent back to Groups. {07/31/88}

9. All motions brought to the ASC floor that require funding have a dollar amount attached. {07/31/88}

10. Once a motion is on the floor of the ASC, it must be disposed of by:

a. Bringing the question to a vote

b. Tabling to Groups for conscience

c. Referring to a Subcommittee

d. Granting the author permission to withdraw the motion, by vote

e. Declining the nomination

11. Once a motion is disposed of by bringing the question to a vote, it may not be brought to the floor again for three consecutive ASC meetings, except by a Group that voted on the prevailing side. {01/29/89} {°}

12. Before discussion starts on a motion put before the GWASC, the Secretary or alternate recites the motion slowly, repeating as often as necessary, until all GSRs have it transcribe. {10/29/89}

IV. Trusted Servants

A. General

These policies address the election, responsibilities and conduct of trusted servants.

1. All Executive Committee members and Subcommittee Chairs are to be elected at the ASC meeting. {11/28/93} {17}

2. Nominations for elections of Officers and Subcommittee Chairs must be seconded. Nominees must be present. An explanation of the office and it's commitment will be read from current GTLS and Policy in order to establish each position's responsibilities. {18} {°} {4/28/98}

3. GWANA adopt and use What is a Chairperson²regarding Chair positions: {06/29/92}

To "chair" means to "make easy". A subcommittee chair's job is to make it easier for the Group to do its work. By providing non-directive leadership, the chair helps the service committee arrive at the understandings and decisions that are its task. In a consensus service committee the chair's focus is on the service committee and it's work. The role is one of assistance and guidance, not of control.

4. All Trusted Servants of the ASC will give reports when the ASC meets. {04/26/87}

5. Each Subcommittee Chair and Executive Officer of the GWASC is to submit a written report, copies of which are to be presented to the Executive Committee members, each GSR and all other Subcommittee Chairs. {03/27/88} {°}

a. The RCM-Alternate is not required to submit a monthly report unless the RCM did not attend the RSC or the RCM is absent from the ASC {01/31/99}

6. Resignation of ASC Officers and Subcommittee Chairs may be as follows: {24}

a. In writing, to the ASC Chairperson, prior to the next ASC meeting.

b. Relapse during term of office

c. Failure to perform duties and responsibilities or

d. Upon missing two (2) or more consecutive meetings, ASC Officer or Subcommittee Chair will be asked to step down from their position.

7. Trusted Servants of the ASC (Executive Committee members and Subcommittee Chairs) not attending the full ASC two (2) out of three (3) meetings, will be asked to step down, except:

a. Having obtained prior permission at the ASC.

b. Extenuating circumstances as determined by the ASC. {10/01/89}

8. In any written reports of the ASC the last names of addicts will not be used. Only the first name and last initial will be written. {04/29/90}

9. All funds generated by GWANA Subcommittees shall be turned over to the Area treasury within forty-eight (48) hours of the conclusion of the event. {06/27/93}

10. All GWA Literature Subcommittee WSO literature orders will be submitted to the Area Treasurer for approval of funds before being sent to the WSO. {06/27/93} {°}

B. Executive Committee

1. General

a. The Area P. O. B. key is to be held by an Area Executive Committee member only, except in extenuating circumstances. {02/28/88 v}

b. Define the ASC Executive Committee as composed of the following ASC officers:

Chair, Vice-Chair, Secretary, Treasurer, Regional Committee Member, RCM–Alternate. {10/30/88} {3/29/98}

c. To have B.O.D. seats not serve more than two consecutive terms- holding a B.O.D. seat at C.T.R.S.N.A. two three-year terms. {12/30/01}

2. Qualifications for ASC Chairperson: {19 v}

a. Willingness and desire to serve.

b. Active for at least one (1) year in the NA Service Structure.

c. Strongly suggested two (2) years abstinence from all drugs.

d. A good working knowledge of the Twelve Steps, Traditions, and Concepts of NA. {°}

e. Leadership ability.

g. Ability to communicate.

g. Ability to organize.

3. Responsibilities of an ASC Chairperson:

a. Refer to current Fellowship approved Guide to Local Service. {°}

4. Qualifications for ASC Vice-Chairperson: {19 v}

a. Willingness and desire to serve.

b. Active for at least one (1) year in the NA Service Structure.

c. Strongly suggested two (2) years abstinence from all drugs.

d. A good working knowledge of the Twelve Steps, Traditions, and Concepts of NA. {°}

e. Leadership ability.

f. Ability to communicate.

g. Ability to organize.

5. Responsibilities of an ASC Vice-Chairperson:

a. Refer to current Fellowship approved Guide to Local Service. {°}

6. Qualifications for ASC Secretary: {19 v}

a. Willingness and desire to serve.

b. Active for at least one (1) year in the NA Service Structure.

c. Strongly suggested two (2) years abstinence from all drugs.

d. A good working knowledge of the Twelve Steps, Traditions, and Concepts of NA. {°}

e. Leadership ability.

f. Ability to communicate.

g. Ability to organize.

7. Responsibilities of an ASC Secretary:

a. Refer to current Fellowship approved Guide to Local Service. {°}

b. The minutes of the previous ASC will be distributed prior to the opening of the following ASC meeting. {10/30/88}

c. Secretary may open an account at a printer for copies. {08/27/89}

d. Secretary will type and distribute copies of the minutes to the RCM or RCM–Alternate no later than one week prior to each RSC. {02/24/91}

8. Qualifications for ASC Treasurer: {19 v}

a. Willingness and desire to serve.

b. Active for at least one (1) year in the NA Service Structure.

c. Strongly suggested two (2) years abstinence from all drugs.

d. A good working knowledge of the Twelve Steps, Traditions, and Concepts of NA. {°}

e. Leadership ability.

f. Ability to communicate.

g. Ability to organize.

9. Responsibilities of an ASC Treasurer:

a. Refer to current Fellowship approved Guide to Local Service. {°}

b. Prudent Reserve set at $575.00. {07/31/88}

c. GWANA rent, on a yearly basis, a storage unit for use by all Subcommittees. {10/01/89} {12/01/98} {07/30/00}

d. Pay the yearly rent due for the Area storage facility from ASC funds. {01/27/91 || 03/30/92} {12/01/98} {07/30/00}

e. Work together with the Literature Chair at least quarterly to make sure that the inventory on hand and the checkbook balance together equal the $4500 total amount set as literature value. {01/05/02}

10. Qualifications for the Regional Committee Member (RCM): {19 v}

a. Willingness and desire to serve.

b. Active for at least two (2) years in the NA Service Structure.

c. Strongly suggested three (3) years abstinence from all drugs.

d. A good working knowledge of the Twelve Steps, Traditions, and Concepts of NA. {°}

e. Leadership ability.

f. Ability to communicate.

g. Ability to organize.

11. Responsibilities of the Regional Committee Member (RCM):

a. Refer to current Fellowship approved Guide to Local Service. {°}

12. Qualifications for the RCM-Alternate: {19 v}

a. Willingness and desire to serve.

b. Active for at least one (1) year in the NA Service Structure.

c. Strongly suggested two (2) years abstinence from all drugs.

d. A good working knowledge of the Twelve Steps, Traditions, and Concepts of NA. {°}

e. Leadership ability.

f. Ability to communicate.

g. Ability to organize.

13. Responsibilities of the RCM-Alternate:

a. Refer to current Fellowship approved Guide to Local Service. {°}

C. Subcommittees

1. Qualifications for Subcommittee Chairperson: {20}

a. Willingness and desire to serve.

b. Active for at least two (2) years in the NA Service Structure.

c. Strongly suggested two (2) years abstinence from all drugs.

d. A good working knowledge of the Twelve Steps, Traditions, and Concepts of NA. {°}

e. Leadership ability.

f. Ability to communicate.

g. Ability to organize.

h. Recommended that no officer serve more than a Two (2) year term.

2. Responsibilities of Subcommittee Chairperson: {21}

a. Attend all ASC meetings and all RSC Subcommittee meetings.

b. Makes and brings written report to ASC meeting.

c. Makes and Debates motions on ASC floor.

d. Subcommittee Chairs and Vice-Chairs can make or second motions only pertaining to their Subcommittee. {09/29/91}

e. Holds regularly scheduled Subcommittee meetings.

f. Subcommittee Chairs are responsible for fundraising moneys generated by Subcommittee activities. {05/30/93}

3. Suggested that each Subcommittee submit, in writing, any plans of their activities, for the approval of the ASC, as needed. {22}

a. All GWANA Subcommittee and Area Functions are required to submit Income and Expense projections for approval at the GWASCNA prior to distribution of any tickets, flyers or registrations. {9/27/99}

4. Suggested that all Subcommittees hold workshops to promote an awareness of how they function and serve within the Fellowship. {23}

5. GWANA Family Campout Subcommittee

a. Separate checking account for Campout and cash will be accepted. {03/01/87}

6. Hospitals & Institutions Subcommittee

7. Literature Subcommittee

a. Only checks or money orders are to be accepted for literature. {02/01/87}

b. Set literature stockpile at $4,500.00. {08/27/89 || 06/28/92 || 04/25/93 || 02/28/99} {12/26/99}

c. No Groups are allowed to pick up new Literature orders unless outstanding balances are paid. Exceptions for hardship only with ASC approval and $15 limit. {10/30/93} {01/30/94}

d. All orders placed with the GWA Literature Subcommittee must be prepaid in full. {04/24/96}

e. The GWA Literature Subcommittee shall have a representative of that committee available for at least 45 minutes after the regularly scheduled start time. {03/31/96}

f. The GWA Literature Subcommittee will provide a credit receipt to Groups for literature items ordered and paid for which they did not receive. {05/26/96}

g. The GWA Literature Subcommittee will receive payment from the ASC Treasurer for a WSO Literature order based on the amount submitted at the previous ASC. {06/30/96}

h. The GWA Literature Subcommittee shall have a separate checking account. Signers of the account will be the ASC Treasurer, ASC Secretary, ASC Chair and GWA Literature Chair. The ASC Treasurer will be responsible for coordinating Literature deposits and payments as well as reporting account activity monthly to the GWASCNA. {11/29/98}

i. ALC Chairperson and Treasurer to work together at least quarterly to make sure that the inventory on hand and the checkbook balance together equal the $4500.00 total amount set as Literature value. {1/5/03}

8. Public Information and Phoneline Subcommittee

a. The GWA will reimburse other Areas for expenses of phone calls that other Areas incur from covering Phoneline calls in GWA. {08/28/88}

b. List Phoneline in all Area phone books. {07/26/87}

9. Policy Subcommittee

a. Standing Policy Subcommittee formed. {05/01/88}

b. Involvement in the review and input of new literature out for Fellowship approval is made a sub-task of the Policy Subcommittee. {05/28/91}

10. Basketball Shootout Subcommittee

a. Basketball Shootout Subcommittee welcomed at the ASC table. {06/01/97}

11. All standing Subcommittees of GWANA will be held in a public place. {04/28/91}

D. Budgets

1. Annual Budgets for each trusted servant of the GWASC will be included in the GWA Treasurers report, as passed. {07/29/90}

2. GWA Fiscal Year noted in Policy as ending on the day of the March ASC Meeting. {03/26/95}

3. All GWASC Trusted Servants (Executive Committee and Subcommittee Chairs) are to present a budget at least ninety days prior to the end of the current fiscal year, for the upcoming fiscal year. {03/26/95}

V. Subcommittee Policies

Working Policies of each individual Subcommittee.

A. GWANA Family Campout Subcommittee Policy {03/26/89 || 04/29/90}

I. General Procedures

1. We adopt the GTLS and WSC Convention Guidelines, with amended suggested clean time requirements where noted. {03/26/89} {4/28/98}

2. Roberts Rules of Order are to be used at the Chairperson's discretion.

3. The Campout Subcommittee will be a Non-Smoking meeting. A fifteen (15) minute break after Reports are read will be taken as consensus and time allows. {09/20/93}

4. Voting Procedures and Privilege

a. Everyone who attends the first Campout Subcommittee meeting has the privilege to vote. All other people interested in attending the Subcommittee meeting after the first meeting must attend two (2) consecutive meetings to have a vote at the second meeting. If anyone misses two (2) consecutive, regularly scheduled meetings, they lose their voting privilege until they once again attend two (2) consecutive meetings, with voting privileges restored at the third meeting.

b. The majority will be the deciding factor in all voting. A two-thirds (2/3) majority is needed to change or veto policy. Subcommittee chairs can vote, as well as the executive committee chairperson. A Subcommittee chair can send a representative who has not attended two (2) consecutive meetings, but that representative can only vote on matters concerning that Subcommittee.

c. When there is a large abstention to a vote and no majority yes or no, there will be a discussion and a re-vote. (Three pros and three cons)

d. Discussion concerning a motion on the floor is open to all members of N A, not just voting members.

e. Everyone in attendance has the right to voice their feelings and/or their opinions once but discussion can be limited, at the Chairperson's discretion, once all interested persons have had the opportunity to speak on the issue.

f. In case of a tie vote, a second discussion will be held, two (2) pros and two (2) cons. Then a second vote taken. If the tie ensues, the motion fails.

5. Checking Account Signatures

The three (3) designated signers are the Chair, Vice-Chair and Treasurer. Two (2) out of three (3) signatures required to endorse checks.

6. Subcommittee Budgets

All Subcommittee Chairs are to submit a budget for approval by the Campout Subcommittee. Budgets are to be submitted no later than two months after the first Campout meeting.

7. Subcommittee Meeting Day and Time

a. Meetings will be held on the fourth Monday of the month, at the Oakville Branch of the Watertown Public Library, 55 Davis Street, Oakville, CT.

b. One of the Campout executive committee Trusted Servants will arrange to pick up the key to the facility no latter than 4:30 PM on the Thursday prior to the regularly scheduled meeting.

c. The Subcommittee will schedule spot meetings at the regular meeting as necessary.

8. Commit an Issue to a Subcommittee

If an issue falls under the responsibility of an existing Subcommittee and does not have anything to do with money or the Traditions, that issue will be tabled to that Subcommittee.

9. Subcommittee Chair Attendance

A Subcommittee Chair that misses two (2) consecutive, regularly scheduled meetings, even though they sent a representative, may be asked to resign or else show just cause as to why they have failed to fulfill their responsibilities.

10. Making a Motion

Anyone attending the Campout Subcommittee meeting may make a motion, except when that motion might change, amends or influence an existing policy. A motion that pertains to policy must be made by a voting member of the Subcommittee.

11. Planning the Campout in conjunction with any other recovery oriented fellowship

The Campout should not be planned in conjunction with or affiliate itself with any other recovery oriented fellowship or institution at the same site.

12. Distribution of Minutes

In order to save postage fees, the Secretary will forgo mailing the minutes and instead they will be handed out at the next regularly scheduled meeting.

13. Free Packages

a. The issue of free and discounted packages will be dealt with by the executive committee on an individual basis, at the Campout site.

b. Campout Subcommittee will consider requests for fee reductions by treatment facilities on an individual, case by case, annual basis. {04/18/93}

14. Handling of Funds

All moneys shall be exchanged in the presence of a member of the Campout Subcommittee with a minimum of one (1) year clean time.

15. Inventory

All Subcommittee Chairs will submit an inventory and ledger by the second meeting of the Campout Subcommittee.

16. Date of Campout

The GWANA Campout will be held on the first full weekend in June, provided accommodations are available.

17. Disclaimers, Regulations and Restrictions (Re; Pets, Refunds) {08/16/93}

In accordance with living life on life's terms within our society, the following items have been adopted as policy:

a. No Pets Allowed at the Campout; No exceptions.

b. No refunds will be given due to inclement weather. Suggested that the statements "Sorry – No Refunds" and "Pray for Sunshine – Always Be Prepared for Rain" be included on registrations and programs.

c. The campout committee reserves the right to ask anyone to leave who through actions or inactions, puts another at risk, i.e. violent, neglectful parents. Consensus of three committee members necessary on a case-by-case basis.

18. Truck Rental

When necessary, rent a truck for the weekend of the Campout – Thursday through Sunday – to carry equipment and supplies. {08/08/93}

19. Logo

Discontinue preconvention (precampout) logo for merchandise. One annual, main, logo will suffice for all Subcommittee purposes. {09/20/93}

20. Menu

a. Adopt a Standardized Menu to facilitate ordering, quality and delivery of food. Allow for variations per Subcommittee vote. {08/08/93}

21. Program Format

a. Adopt a Program Format of at least two (2) personal recovery and two (2) family oriented Recovery Meetings to be held on Saturday (in addition to the Main evening meetings and the Sunday morning Spiritual meeting). {08/08/93}

b. Speakers for all events must have a clear message of recovery through N.A. They must have at least 5 years clean, must be in the process of working the steps, and have a sponsor in N.A.

22. Refer to bonfire/marathon meetings as Fireside Meetings on all Flyers and Registration forms and in announcements during the Campout. {08/08/93}

a. Children under 18 restricted from bonfire unless attended by a parent or guardian. This does not apply to addicts seeking recovery under 18.

23. Elections

Campout Chairperson: At the July Campout Subcommittee meeting a Nominee for Campout Chair will be elected and brought to the next ASC.

New Subcommittee Chairs: At the August Campout Subcommittee meeting elections for Subcommittee Chairs will be held. {08/08/93}

24. Final or Summary Reports

In an effort to facilitate the transition of the next Campout's Trusted Servants, all outgoing Trusted Servants will submit a summary report preferably at the June Subcommittee meeting but no later than the second meeting after the Campout. Include information on what worked, what did not and any suggestions for improving the handling of the commitment. {06/30/91}

II. Executive Committee Members – Qualifications and Responsibilities

1. Chairperson

As per convention guidelines with the exception of two (2) years suggested clean time.

2. Vice-Chair

As per convention guidelines with the exception of one and a half (1 ½) years suggested clean time.

3. Secretary

As per convention guidelines with the exception of one (1) year suggested clean time. See V. A. I. 12 (Re: Minutes)

4. Treasurer

As per convention guidelines with the exception of two (2) years suggested clean time. See V. A. I. 5 (Re: Signatures) ensures that all income is deposited within 48 hours of receipt. Tracks all income and expenses and presents a report at each Campout Committee meeting. Provides a final Campout financial report for the GWASCNA by the July ASC.

III. Subcommittee Chairs – Qualifications and Responsibilities

All Campout Committee members will be available to plan, attend and serve at any Campout Funraisers.

1. Registration Chair

One (1) year suggested clean time. Experience with Campout Subcommittee. Works closely with Campout Treasurer when dealing with funds. Compiles a list for mailings outside the Area (N A Service committees, prior registrants, etc.). Must form subcommittee to fulfill responsibilities.

2. Program Chair

One (1) year suggested clean time. Prepares a budget for Campout committee approval. Responsibilities include scheduling people to share and chair at Friday night opening, Fireside, Saturday recovery topic, Saturday night main and Sunday morning Spiritual meetings. Forms a subcommittee to build stage, obtain PA system and wood for bonfire. Designs a program/schedule for C_O committee approval and proofreading; procures 450 copies by Memorial Day. Orders and procures an Anniversary cake (full sheet) to be served after the close of the Saturday Main Speaker meeting at the Campout.

3. Fundraising Chair

One (1) year suggested clean time. Works closely with Executive Committee. Keeps a detailed budget and a detailed ledger of expenditures with receipts. Funnels all funds through the Subcommittee checking account within 48 hours of an event.

4. Merchandising Chair

5. Food Chair

One (1) year suggested clean time. Experience in catering or related food services is helpful. Works closely with Executive Committee. Must form subcommittee to fulfill responsibilities. Directs ordering, preparation and serving of meals for campout. Prepares budget and suggested amendments to standard menu for approval of the Campout Subcommittee. Has the time and resources to serve.

6. Food Vice Chair

One (1) year suggested clean time. Some experience in catering or related food services is helpful. Works closely with Executive Committee and Food Chair. Assists ordering, preparation and serving of meals for campout. Has the time and resources to serve.

7. Activities Chair

Six (6) months suggested clean time. Works closely with Executive Committee. Form subcommittee to fulfill responsibilities. Coordinates children's and adult activities. Compiles a budget for approval of the Campout Subcommittee containing a list of supplies needed for children's activities, games and prizes. Suggested to seek out the Bug-Man for volleyball subcommittee.

8. Electric Chair

Six (6) months suggested clean time. Experience in electrical applications and codes recommended. Works closely with Executive Committee. Compiles a budget and a list of supplies needed for Campout Subcommittee approval.

9. Clean-Up Chair

Six (6) months suggested clean time. Forms subcommittee to fulfill responsibilities. Responsible for major clean up at fund-raisers and at campout. Delegate’s assignments and tasks to any committee members. Compiles list of needed supplies.

10. Hugs-Not-Thugs Chair

Six (6) months suggested clean time. Works closely with Executive Chair and Vice-Chair on all problems. Forms subcommittee to fulfill responsibilities. Organizes parking of vehicles and pitching of tents. Ensures adequate numbers of walkie-talkies are available and all are functioning. Suggested that areas for singles and families be established, as well as a motorcycle “corral”.

11. Coffee Chair

Ninety (90) days suggested clean time. Compiles a budget and a list of supplies needed for Campout Subcommittee approval. Forms subcommittee to fulfill responsibilities. Ensures that coffee and tea is available during Campout and at Campout fundraisers. Ensures proper refrigeration and sanitation methods observed.

B. Hospitals & Institutions Subcommittee Policy

A. Definition and Purpose

1. The GWANA H & I Subcommittee is a group of men and women from the Fellowship of Narcotics Anonymous who believe:

no addict seeking recovery need ever die without

having had the chance at a better way of life.

2. Through the help of our Higher Power, and our willingness to serve, may we better carry the message of recovery to the addict who still suffers in hospitals and institutions.

B. Functions of the H & I Subcommittee

1. Through the support of the H & I Subcommittee members, when an addict who is housed in a hospital or institution reaches out for recovery, Narcotics Anonymous will be there.

2. When a presentation is not possible, this committee may use other methods of carrying the message of Narcotics Anonymous, such as distributing Literature and meeting schedules to make recovery more available to the addicts housed in these facilities.

3. In the spirit of cooperation with the institutions that we serve, and their governing bodies, we comply with the rules of each institution.

4. This Subcommittee will create trusted servant positions as needed.

5. Regularly scheduled H & I Subcommittee meetings will be held on the fourth Wednesday of every month. We, as a Subcommittee of the GWASC, shall maintain active liaison in the spirit of cooperation with the ASC. We will report in writing, to the regularly scheduled GWASC and keep in contact with the Connecticut Regional H & I Subcommittee. We will have lines of communication open to all members of GWANA and the Fellowship of Narcotics Anonymous.

6. The Secretary of this Subcommittee maintains a list of all facilities serviced and known facilities not serviced by the GWANA H & I Subcommittee.

7. This Subcommittee will provide Panel Coordinators with N A Literature, meting schedules and all rules and regulations of the facility of their involvement.

8. Any elected officer or Panel Coordinator missing two (2) consecutive meetings will be notified before the next H & I Subcommittee meeting by the executive committee. Failure to attend the third Subcommittee meeting will result in forfeiture of that position.

9. Any member of Narcotics Anonymous must attend three (3) consecutive H & I Subcommittee meetings to have a vote at the third meeting.

10. Any voting member missing two consecutive meetings looses their privilege to vote.

11. Motions before the Subcommittee will be adopted by majority vote, with the exception of matters of policy, which require two-thirds majority for adoption.

12. Motions can be made or seconded by voting members only.

13. This Subcommittee will follow the suggested Agenda in the H & I as the format for the Subcommittee meeting Handbook (with modifications).

C. Structure of Elected Officers

1. CHAIRPERSON: To be elected by the GWASC. One-year commitment. The Chairperson may only serve two (2) consecutive years. Requirements and responsibilities of the Chairperson are:

a. Two (2) years continuous abstinence from all drugs.

b. One (1) year active participation in H & I service within the last two (2) years.

c. A working knowledge of the 12 Steps and 12 Traditions of N A.

d. Time and resources necessary for the commitment.

e. Maintains order in business meetings. Keeps discussion brief and on the topic.

f. Ensures that the Twelve Traditions and Twelve Concepts of N A are upheld.

g. Drafts correspondence to institutions served by the Subcommittee.

h. Maintains a line of communication between GWANA Service Committee, Regional H & I and the Area H & I Subcommittee, including giving written monthly reports to the above committees.

i. The Chairperson has no vote at this Subcommittee meeting, except in the case of a tie.

2. VICE-CHAIRPERSON: To be elected by the H & I Subcommittee. One-year commitment. Requirements and responsibilities of the Vice-Chairperson are:

a. Eighteen (18) months continuous abstinence from all drugs.

b. One (1) year active participation in H & I service within the last two (2) years.

c. A working knowledge of the 12 Steps, 12 Traditions and 12 Concepts of N A.

d. In the absence of the Chairperson, the Vice-Chair shall perform the Chair's duties.

e. Distributes Literature to Panel Coordinators.

f. Must attend all GWANA H & I Subcommittee meetings. It is suggested that the Vice-Chair attend GWASC meetings and Connecticut Regional H & I meetings.

g. Helps coordinate any new panels.

3. SECRETARY: To be elected by the H & I Subcommittee. One-year commitment. Requirements and responsibilities of the Secretary are:

a. One (1) year continuous abstinence from all drugs.

b. A working knowledge of the 12 Steps, 12 Traditions and 12 Concepts of N A.

c. Keeps an updated list of people cleared to go into institutions.

d. Maintains an updated sharing list of people cleared to go into institutions.

e. Keeps an updated list of all facilities serviced by the GWA H & I Subcommittee.

f. Takes accurate minutes at all GWA H & I Subcommittee meetings, makes copies and distributes to Subcommittee members.

g. Responsible for maintaining and bringing the archives to each meeting.

h. Responsible for providing copies of orientation packets and Subcommittee policy for new or current members of GWA H & I.

D. Panel System Members

1. Panel Coordinator: Must qualify and be elected by the H & I Subcommittee. One (1) year commitment. Requirements and responsibilities of a Panel Coordinator are:

a. One (1) year continuous abstinence from all drugs. (FOR JAILS: One (1) year minimum abstinence from all drugs, One (1) year release from D. O. C. system, including probation or parole. Clearance required.)

b. Six (6) months active participation in H & I service within the last two (2) years.

c. A working knowledge of the 12 Steps, 12 Traditions and 12 Concepts of N A.

d. It is the Panel Coordinator's responsibility to see that the presentations are conducted in accordance with the policies of the H & I Subcommittee and the rules of the facility. This person acts as the liaison between the H & I Subcommittee and a given facility.

e. Oversees the H & I approach to that facility by:

i. Attending the presentations.

ii. Selecting qualified N A members to share their experience, strength and hope at each presentation as described under the speaker qualifications (D.5). Makes H & I orientation packets available.

iii. Keeps track of Literature made available inside the facility.

iv. Generally ensures that the presentation is alive and well at all times.

f. Attends all Area H & I Subcommittee meetings.

2. PANEL LEADER: Must qualify and be elected by the H & I Subcommittee. Six (6) month commitment. Requirements and responsibilities of a Panel Leader are:

a. Six (6) months continuous abstinence from all drugs. One (1) year for jails.

b. Three (3) months active participation in H & I service within the last two (2) years.

c. A working knowledge of the 12 Steps, 12 Traditions and 12 Concepts of N A.

d. Chairs the presentation in the hospital or institution each week.

e. Starts and ends the presentation on time.

f. Conducts the H & I presentation according to the chosen format.

g. Suggested to attend the Area H & I Subcommittee meetings.

h. Actively works with the Panel Coordinator in selecting Panel Members and Presentation Speakers.

3. PANEL MEMBERS: Must qualify and be elected by the H & I Subcommittee. Three (3) month commitment. Requirements and responsibilities of a Panel Member are:

a. Six (6) months continuous abstinence from all drugs. One (1) year for jails.

b. Must have observed four (4) H & I presentations before becoming Panel Member.

c. Knowledge of the 12 Steps, 12 Traditions and 12 Concepts of N A.

d. Panel Members should have a positive, hopeful attitude about recovery and a willingness to serve.

e. Panel Members can be chosen either by the Panel Coordinator or the Panel Leader.

4. Panel Observer: Must qualify and be elected by the H & I Subcommittee. Requirements and responsibilities of a Panel Observer are:

a. Three (3) to six (6) months continuous abstinence from all drugs. One (1) year for jails.

b. Knowledge of the 12 Steps, Twelve 12 and 12 of N A.

c. Panel Observers should have a positive, hopeful attitude about recovery and a willingness to serve.

d. Panel Observers can be chosen by the Panel Coordinator or the Panel Leader.

e. Panel Observers sit on the panel as observers only.

5. PRESENTATION SPEAKERS:

a. Six (6) months continuous abstinence from all drugs. One (1) year for jails.

b. A working knowledge of the 12 Steps, 12 Traditions and 12 Concepts of N A.

c. Speakers should have a positive, hopeful attitude about recovery and a willingness to serve.

d. Speakers can be chosen by the Panel Coordinator or the Panel Leader.

e. Speakers must have a strong N A message of recovery from the disease of addiction, and a willingness to carry the message in a responsible way. Either the Panel Coordinator or Panel Leader must have heard the speaker share prior to speaking at an H & I presentation. {0721/99}

E. Spiritual Dedication

1. These are guidelines; we leave the final decision to our Higher Power, who is a loving God, as we understand him.

2. Our reliance on that Higher Power is demonstrated by our willingness to carry out the direction expressed by group conscience, believing that all will be well.

3. Remember ... We Can't Do It Alone, we need your help. My Gratitude speaks when I care and share with others the N A way.

F. Subcommittee Meeting Format

1. Moment of silence for the still suffering addict

2. Opening Prayer

3. Read Traditions

4. Take attendance

5. Read and approve minutes of previous meeting

6. Chair report

7. Vice-Chair report, including Literature disbursements

8. Welcome Newcomers

9. H & I Panel reports

10. Old business

11. Elections

12. New business (agenda items)

13. Schedule next Subcommittee meeting date

14. Closing Prayer

C. Literature Subcommittee Policy

1. Purpose

The primary purpose of the GWALC is to carry the message of Narcotics Anonymous in written form by supplying GWA Groups, subcommittees and meetings with WSO/Fellowship approved literature and supplies.

2. Function

a. Meeting monthly, second Thursday, 7:00 PM at the Watertown Public Library, in accordance with established meeting format.

b. Take orders from Group Literature representatives at the Area Literature Subcommittee (ALC) meeting.

c. Distribute literature the ALC and ASC.

d. Promote newly available literature items from WSO.

e. Provide WSO with Survey data and other suggestions for literature.

f. Create ALC Trusted Servants commitments as needed.

g. Ordering literature: {02/27/90}

i. Orders are to be submitted at the ALC only.

ii. All orders must be pre-paid by check or money order, made out to GWANA Literature.

iii. Orders must be on standard ALC order forms.

iv. Mailing orders to the GWASC P. O Box should be done as the last resort.

h. Picking up literature orders:

i. Orders may only be picked up at the ALC or during the ASC meeting break.

3. Trusted Servant Qualifications

a. Chairperson – qualifications as outlined in GWA Policy IV. C. 1. Qualify and elected at the GWASC.

b. Vice Chair –

i. Willingness and desire to serve.

ii. Six (6) months suggested Clean Time.

iii. One (1) Year commitment.

c. Secretary –

iv.Willingness and desire to serve.

v. Six (6) months suggested Clean Time.

vi. One (1) Year commitment.

4. Trusted Servant Responsibilities

a. Please advise another ALC trusted servant if any ALC Trusted Servants are going to be late or absent.

b. Chairperson – qualifications as outlined in GWA Policy IV. C. 2.

c. Vice Chair –

i. Act as ALC Chair in the absence of the Chair.

ii. Attend ALC, ASC, and RSC meetings.

iii. Chair's Ad Hoc meetings.

iv. Perform Quarterly Inventory with Chair.

v. Distributes orders during ASC break.

vi. Distributes orders at ALC.

d. Secretary –

i. Attend ALC meetings.

ii. Record ALC meeting Minutes.

iii. Sends copy of ALC minutes to the ALC Chair at least one (1) week prior to the GWA ASC.

iv. Distributes ALC minutes to ALC attendees.

v. Assist ALC Chair and Vice Chair as needed.

e. Group Literature Representative

i. Maintain sufficient literature for Group's needs. Re-order as necessary per Group's direction.

ii. Attend ALC meetings regularly.

5. Voting

i. All Literature Representatives, Executive Subcommittee members, including the Chair, have voting rights.

ii. Other ALC members have a vote upon attending two (2) consecutive meetings. If anyone misses two (2) consecutive, regularly scheduled meetings, they lose their voting privilege until they once again attend two (2) consecutive meetings, with voting privileges restored at the third meeting.

6. LITERATURE MEETING FORMAT – Last updated 8/15/99

a. GREETINGS: Open with moment of silence and the Serenity Prayer

b. WELCOME: Ask for newcomers and welcome them.

c. READINGS:

i. Twelve Traditions (short form, inside back cover of concepts)

ii. Dedication Prayer

iii. Concept (January= 1, February 2, etc. each reading a paragraph)

d. Pass sigh-up / agenda sheet

e. REPORTS:

i. Minutes from previous month

ii. Chair report

iii. Vice-chair report

f. ELECTIONS WHEN APPLICABLE

g. OLD BUSINESS

h. NEW BUSINESS / AGENDA

i. APPROVAL LITERATURE ASSIGNMENTS (when applicable, if time allows)

j. CLOSING: Just For Today, Serenity Prayer

k. TAKE AND FILL ORDERS

D. Phoneline and Public Information Subcommittee Policy {02/27/90}

1. Qualifications

Public Information Speakers suggested two (2) years Clean Time. {11/28/93}

Phoneline Volunteer suggested one (1) year Clean Time. {11/28/93}

Anyone with 90 days Clean Time may accompany a PI Speaker to observe. {09/25/86}

Combine Vice Chair and Phoneline Coordinator Duties. {12/27/87}

Any recovering addict asked to share at a PI Presentation must:

a). Qualify at a PI /PL Subcommittee meeting

b). Be Oriented at a PI/PL Learning Day

c). Attend a PI Presentation as an observer.

12 Step Volunteers are required to attend an orientation and have one (1) year clean.

PL Volunteers are to attend and have one (1) year clean.

2. PL Placards:

Drug Problem?

Call Narcotics Anonymous

1-800-627-3543 • 24 Hours

Flowchart for Phoneline answering service. {01/31/88}

Answering Service Flowchart approved. {05/15/88}

Calls may be forwarded to the GHA Phoneline when there is no coverage on GWA Phoneline. {09/18/88}

For any calls regarding Fellowship matters received by Phoneline, a message should be left with the appropriate Area Subcommittee Chair. In calls where the responsibility is not clear, a message should be left with the PI/PL Chair. {04/16/89}

3. Mail Outs:

PL Cover Letter {05/31/87}

Use Greater Waterbury Area of Narcotics Anonymous Public Information Subcommittee

Use our Area P O Box

Use “Members Public Subcommittee” in closure and signature of one person.

Target various classes of institutions for mailouts at predetermined times of the year {01/31/88}

Target classes set for alternate monthly mailings {02/14/88}

Industry – Jan & Feb

Organizations – Mar & Apr

Government – May & June

Medical – July & Aug

Education – Nov & Dec

Contents of Mail Outs: {01/13/88}

I.P#1 Who, What, How and Why

I.P#7 Am I an Addict?

I.P#22 Welcome to N A

Postcard

Schedules

Cover Letter

(Placard)

Send one dozen schedules to any institution. If more are requested, send letter directing bulk purchases from CT RSC Schedule Committee. {04/10/88}

Change format of cover letter (appended) {09/18/88}

4. PI Presentations:

PI guidelines for public speaking to be reviewed by participants prior to presentation. {03/13/88}

Amend PI Speaker guidelines to include relevant suggestions from this Subcommittee and page 17 of Literature Handbook on NA language. {03/13/88}

GWA Public Presentation Information Pamphlets: {02/19/89}

N A White Book

Current Schedule

I.P #1 Who, What, How and Why

I.P#2 The Group

I.P.#7 Am I an Addict?

I.P.#8 Just For Today

I.P.#9Living the Program

I.P.#11 Sponsorship

I.P.#12Triangle of Self-Obsession

I.P.#13 Youth and Recovery

I.P#14 One Addict’s Experience with Acceptance

I.P.#16 For the Newcomer

I.P.#19 Self-Acceptance

I.P.#22 Welcome to N A

5. Learning Days and Flyers

PI/PL Learning Day Agenda approved {05/15/88}

Qualifications for Twelve Step Volunteers are to be listed in flyer. {09/18/88}

6. Public Service Announcements: 03/13/88}

Include Phoneline number in PSA

7. Budget

1200 schedules per year to provide updated schedules to facilities we have contacted. {02/14/88}

Annual rent set at $50.00, paid for semi-annually. {01/28/93}

Documented receipts to be obtained and submitted to PI/PL Chairperson, who will submit them to the Area Treasurer for reimbursement. {05/15/88}

Twenty (20) mail outs per month, 40 per target class: {08/21/88}

.45 postage; .02 envelopes; .03 cover letters; .45 three I. P.s

8. Meeting Format

GWA PI/PL to meet the fourth Wednesday of the month at the Watertown Branch of the Watertown Public Library at 7:00 p m at 55 Davis, Street, Oakville, CT {3/7/04}

Read and discuss the Tradition and the Concept of the month. {10/16/88 || 11/28/93}

All in attendance at the first two meetings have a vote. After that, a vote is obtained at the second consecutive meeting attended. {07/16/89 || 10/15/89}

Voting privileges are lost after missing two consecutive meetings. An individual must then requalify as a new member. {11/25/90}

Follow Roberts Rules of Order. {07/16/89}

Meeting starts at 7:00 p.m. {10/15/89}

9. Appendices

«DATA PI Data Merge 8904

Waterbury Area Narcotics Anonymous

Public Information Committee

P.O.B. 1075

Woodbury, CT 06798

«Addressee»

«IF addressee2» «addressee2»

«ENDIF» «street»

«City», «state» «zip»

Attn: «IF attn» «attn» «ELSE» Director of Services «ENDIF» «IF addresse2» «ELSE»

«ENDIF»

Dear «IF name» «name» «ELSE» Sir or Madam «ENDIF»:

We are writing on the behalf of the Greater Waterbury Area Service Committee of Narcotics Anonymous. Narcotics Anonymous is a non-profit fellowship of men and women for whom drugs had become a major problem. We are recovering addicts who meet regularly to help each other stay clean. This is a program of recovery through complete abstinence. Our main Focus is on the addict who recognizes there is a problem and is willing to do something about it.

The purpose of this letter is to inform you that our members are available for speaking engagements, to share there experience, strength and hope on recovery from addiction. The purpose of Narcotics Anonymous is to carry the message of recovery to the addict who still suffers. There is no fee for these services as we are fully self-supporting through our own contributions. We would be interested in making a presentation at a time convenient for you.

Enclosed are a few information pamphlets about our program to provide a broader perspective, a schedule of meetings, which would interest «addressee», please contact us at the above address, or use the enclosed postcard.

Yours in loving service

Member Public Information Committee

G.W.A.S.C.N.A.

Waterbury Area Narcotics Anonymous

Public Information Committee

P.O.B. 1075

Woodbury, CT 06798

Public Information Speaker Guideline Do's & Don'ts

1. Prepare P.I. Speakers for P.I. Presentations.

2. Try to match speakers to their audience to create the best possible identification.

3. Stress our common welfare and the importance of unity.

4. Stress that there are no leaders – only concerned members.

5. Express the spirituality of the program.

6. Express our primary purpose – to carry the message of recovery to the addict who still suffers.

7. Stress that the only requirement for membership is the desire to stop using.

8. Point out that NA isn't exclusive to one kind of addict; but to anyone who believes that his or her life is unmanageable due to whatever the drug of choice.

9. Stress the disease aspect of addiction.

Don't

1. Don't do it by yourself.

2. Don't take a stand on any controversial issues.

3. Don't do this for personal gain.

4. Don't refer to outside agencies.

5. Don't be spokes-persons for NA as a whole.

6. Don't break your anonymity by alluding to geographical area or profession.

7. Don't forget – the spirit of anonymity is the sacrifice of personal ambition.

8. Don't argue with those whose views of addiction differ from those of NA.

9. Don't accept contributions from sources outside NA.

E. Policy Subcommittee Policy {05/28/89}

1. The GWANA Policy Subcommittee meets on the Third Thursday of the month, every three months, or at the direction of the ASC. {09/26/93}

2. GWANA Policy Subcommittee meets from 7:30 p.m. until 9:00 p.m. at the Waterbury church of Christ, 3211 North Main Street, Waterbury, CT.

3. All in attendance at the first two (2) meetings have a vote. After that a vote is obtained at the second consecutive meeting attended.

4. Voting privileges are lost after missing two (2) consecutive meetings. An individual must then re-qualify as a new member.

5. The Chair has no vote.

6. In case of a tie, a second discussion will be held and a second vote taken. If a tie ensues, the chair will then break the tie.

7. The Vice-Chair chairs all AD Hoc Committees. In the absence of the Chair, the Vice-Chair shall perform the duties of the Chair.

8. It is suggested that the Vice-Chair have:

a. A minimum of one (1) year continuous abstinence from all drugs.

b. Experience in the service structure.

c. Primary recovery in Narcotics Anonymous.

d. Willingness to give the time and resources necessary to the commitment.

9. The secretary keeps accurate minutes of each Subcommittee meeting, types and provides copies to the committee members at the next APC and to the Chair before the next ASC.

10. It is suggested that the Secretary have:

a. A minimum of one (1) year continuous abstinence from all drugs.

b. Service experience.

c. Primary recovery in Narcotics Anonymous.

d. Willingness to give the time and resources necessary to the commitment.

11. Suggested Subcommittee Format:

a. Open with a moment of silence to get in touch with why we are here, followed by the Unity version of the Serenity Prayer.

b. Welcome newcomers.

c. Ask a recovering addict to read the Twelve Traditions.

d. Read the appropriate Tradition from the Basic Text (Sequential from previous meeting).

e. Read the appropriate Concept from the 12 Concepts of N A Service (Sequential from previous meeting).

f. Secretary reads previous minutes.

g. Trusted Servants reports and old business.

h. Elections

i. New business and agenda.

12. Appropriate agenda items for GWANA Policy Subcommittee meeting and order of precedence:

a. Motions referred to the Policy Subcommittee by the ASC.

b. Generation of new policy at the specific direction of the ASC.

c. Discussion of budgetary items and workshops.

d. Review of GWANA ASC minutes to update GWANA Policy on a semiannual basis.

e. Review and input of service related materials not exclusively related to any other Subcommittees of GWANA.

f. Internal business of the Policy Subcommittee. (I.e. reports, elections, etc.)

F. Speaker Exchange Subcommittee Policy

There is no current Speaker Exchange Subcommittee or Policy.

G. Basketball Shootout Subcommittee Policy

I. Committee Meeting Format:

1. Open with a moment of silence to get in touch with why we are here followed by the Unity version of the serenity prayer.

2. Read traditions.

3. Take attendance.

4. Read and approve minutes from previous meeting.

5. Trusted Servant reports read and approved.

6. Old business.

7. Elections (if necessary).

8. New business (agenda items).

9. Schedule next committee meeting date.

10. Closing prayer.

II. Voting Privileges and Procedures:

1. All in attendance at the first two (2) meetings have a vote. After that, a vote is obtained at the second consecutive meeting attended.

2. If anyone misses two (2) consecutive regularly scheduled meetings, they lose their voting privileges until they once again attend two (2) consecutive meetings, with voting privileges restored at the second consecutive meeting.

III. Motions:

1. Anyone attending the Shoot-out committee meeting may make a motion, except when that motion might change, amend or influence an existing policy. A motion pertaining to policy must be made by a voting member of the committee.

2. All motions must be seconded before any discussion, and then the maker of the motion should be given the floor to explain the intent of the motion.

3. Discussion concerning a motion on the floor is open to all members of NA, not just voting members. Everyone in attendance has the right to voice their feeling and/or opinions once but discussion can be limited, at the Chairpersons discretion, once all interested persons have had the opportunity to speak on the issue.

4. Motion to table does not need a second or a vote, an explanation would be needed. If tabled, this would automatically go on next meeting’s agenda.

5. Once a motion is on the floor, it must be disposed by:

a. Bringing the motion to a vote.

b. Tabling the motion.

c. Granting the maker of the motion permission to withdraw the motion, by vote.

6. In case of a tie vote, a second discussion will be held, two (2) pros and two (2) cons. Then a second vote is taken. If a tie ensues, the motion fails.

Committee Chair Attendance:

A committee chair that misses two (2) consecutive, regularly scheduled meetings should be asked to resign or else show just cause as to why they have failed to fulfill their responsibilities.

IV. Committee Members - Qualifications and Responsibilities:

A. Chairperson:

a. Two (2) years continuous abstinence from all drugs.

b. One (1) year active participation in the NA service structure within the last two (2) years.

c. A working knowledge of the 12 Steps and 12 Tradition&, 0f NA.

d. Time and resources necessary for the commitment.

e. Responsible for keeping track of what each committee is doing.

f. Overseeing that things are going as planned.

g. Responsible to the secretary for all committee reports.

h. Maintains order in business meetings, keeps discussion brief and on the topic.

B. Vice-chair 2 years? Who will be responsible in the absence of the chair?

C. Secretary: 2 years

a. One (1) year continuous abstinence from all drugs.

b. Active for at least six (6) months in the NA service structure within the last year.

c. A working knowledge of the 12 Steps and 12 Traditions of NA.

d. Time and resources necessary for the commitment.

e. Ability to communicate and organize.

f. Responsible for all recording and reporting of all information.

g. Responsible to all committees to help out in any way needed.

h. Will give reports to area service and any mailings or flyers.

i. Responsible for all printing orders.

D. Treasurer: 5 yrs.

a. Two (2) years continuous abstinence from all drugs.

b. One (1) year active "participation in the NA service structure within the last two (2) years.

c. A working knowledge of the 12 Steps and 12 Traditions of NA.

d. Have previous experience with a treasurer position.

e. Responsible for all finances of the shoot-out.

f. Responsible for keeping an orderly and accurate account of all debts collected and paid with receipts.

g. Responsible for keeping the checkbook correctly balanced.

h. Time and resources necessary for the commitment.

E. Registration Chair:

a. One (1) year suggested clean time.

b. Previous experience with the shoot-out committee.

c. Time and resources necessary for the commitment.

d. Works closely with treasurer when dealing with funds.

e. Compiles a list for mailings outside the area (NA service committees, prior registrants, etc.)

f. Responsible for coordinating all registrations.

F. Entertainment Chair (Fundraising): 2 years

a. One (1) year suggested clean time.

b. Works closely with Executive committee, especially treasurer.

c. Experience in fundraising or related service.

d. Time and resources necessary for the commitment.

e. responsible for keeping a detailed budget and detailed account of expenditures with receipts.

f. Responsible for any and all fundraising for the shoot-out.

g. Responsible for forming your own subcommittee.

G. Food Chair: 2 years

a. One (1) year suggested clean time.

b. Works closely with Executive committee.

c. Responsible for submitting budget to committee.

d. Time and resources necessary for the commitment.

e. Responsible for purchasing food items to be sold.

f. Responsible for keeping a detailed budget and detailed account of all expenditures with receipts.

g. Responsible for supplying coffee.

h. Responsible for keeping kitchen area clean and collecting any and all food items left in common places.

i. Responsible for keeping an accurate and detailed account of all money collected.

j. Responsible for forming your own subcommittee.

H. Program Chair:

a. Six (6) months suggested clean time.

b. Time and resources necessary for the commitment.

c. Responsible for all marathon meetings and coordinating of all meetings.

d. Responsible for making a program containing all meeting times and topics.

e. Responsible for finding appropriate chairpersons for all meetings and having backup chairpersons in case of emergencies.

I. Hospitality Chair:

a. Six (6) months suggested clean time.

b. Time and resources necessary for the commitment.

c. Responsible for any hotel reservations for visiting teams and directions for teams to arrive safely and on time.

d. Works closely with the registration chair.

e. Responsible for meeting with all teams when they arrive in town.

f. Responsible for making people feel welcome at the shoot-out.

J. Coach:

a. One (1) year suggested clean time.

b. Time and resources necessary for the commitment.

c. Responsible for scheduling of all games.

d. Responsible for organizing the NA team and keeping order among his team members.

e. Responsible for making sure each team player is a member of NA.

f. Must possess leadership ability.

g. Works closely with the registration chair for scheduling of teams.

h. Experience with playing basketball and how to organize a team.

V. GENERAL

1. The registration fee for the shoot-out be $15.00 (Fifteen) dollars per man.

2. All players have 60 days clean prior to playing in the tournament.

3. The Waterbury area only hosts one team.

4. Each team that registers needs to be recognized by their area (NA).

5. All teams playing in the shoot-out register four weeks prior to the tournament.

Addendum

Robert’s Rules of Order

A.Relevant Excerpts

Roberts Rules of Order- Newly Revised 1990 Edition. Contains approximately 700 pages

Of guidance in parliamentary procedure. The following are some significant sections that apply to situations, which have arisen at the ASC.

1. Proceedings in the absence of a quorum. §39 p341

In the absence of a quorum, any business transacted is null, and void. But if a quorum fails to appear at a regular or property called meeting, the inability to transact business does not detract from the fact that the society's rules requiring the meeting to be held were complied with and the meeting was convened - even though it had to adjourn immediately.

The only action that can legally be taken in the absence of a quorum is to fix the time to which to adjourn, recess, or take measures to obtain a quorum...

The prohibition against transacting business in the absence of quorum cannot be waived even by unanimous consent. Where an important opportunity would be lost unless acted upon immediately, the members present can, at their own risk, act in the emergence, with the hope that their action will be ratified by a later meeting at which a quorum is present.

2. Manner of enforcing quorum requirement. §39 p343

Before the presiding officer calls a meeting to order, it is his duty to determine that a quorum is present. (GWANA III.A.4. Quorum will be established at the end of Open Forum.) If a quorum is not present, the chair waits until there is one, or until there appears to be no prospect that a quorum will assemble. If a quorum cannot be obtained, the chair calls the meeting to order, announces the absence of a quorum. and entertains a motion to adjourn or one of the other motions allowed, as described above.

When the chair has called a meeting to order after finding that a quorum is present, the continued presence of a quorum is presumed unless the chair or a member notices that a quorum is no longer present. If the chair notices the absence of a quorum, it is his duty to declare the fact, at least before taking any vote or stating the question on any new motion. ... Any member noticing the apparent absence of a quorum can make a point of order to that effect at any time so long as he does not interrupt a person who is speaking. Debate on a question already pending can be allowed to continue at length after a quorum is no longer present, however, until a member raises the point. Because of the difficulty likely to be encountered in determining exactly how long the meeting has been without quorum in such cases, a point of order relating to the absence of a quorum is generally not permitted to affect prior action; but upon clear and convincing proof, such a point of order can be given effect retrospectively by a ruling of the presiding officer, subject to appeal.

B. Description of Motions

The following descriptions are adapted directly from the 1989 WSC Rules of Order and may

assist in conducting business on the ASC floor.

a. Adjourn Means to close the session immediately.

b. Amend (a pending motion):

Means to modify the wording of a pending motion and is considered a primary amendment - that is it applies directly to the main question. The amendment is voted on by itself and before the pending motion. If the amendment is adopted the main motion is pending in the amended form; if the amendment is not adopted, the main motion is pending in its original form.

An amendment is generally amendable. This amendment is considered a secondary amendment because it applies to the amendment and not the main question. The Secondary amendment is disposed of by itself and before the primary amendment. If the secondary amendment is adopted, the primary amendment is pending in its amended form. If the secondary amendment is not adopted, the primary amendment is pending in its original form.

A pending motion may be, amended many times before final disposition, however, no more than one primary and one secondary amendment can be pending at any one time. A member's vote on an amendment does not obligate him to vote in a particular way on the main Motion. Because primary amendments, secondary amendment, and pending motions are voted on separately, it allows each member the freedom to be in opposition to the amendment(s) but in favor of the motion, or vise versa.

The motion to Substitute, a form of the motion Amend, proposes that a substitution shall come before the assembly in place of the pending resolution. During the consideration of the motion to Substitute, debate can go into the merits of the pending resolution and the proposed substitute, and both may be perfected by secondary amendment, but any amendments to the original pending resolution will be taken up first. Once all amendments have been made and disposed of, the motion to Substitute is voted on. If carried, the substitution comes to the assembly for vote.

c. Amend Something Previously Adopted:

Means to change a part of a motion already adopted. Any member regardless of how they voted on the -original question can move this motion. There is also no time limit on when this motion can be made.

Rescind. Repeal, Annul.. a form of the motion to Something Previously Adopted means to cancel out totally a motion already adopted. Any member, regardless of how they voted on the original question, can move this motion. There is also no time limit on when this motion can be made.

Amend the By- laws (for WSC, Amend the TWGSS, etc.) is a form of the motion Amend Something Previously Adopted. Generally the document to be amended should have a provision within it stating how it can be amended. If the document does not state how it can be amended, then the Amend the Bylaws is in order as a motion. It is suggested that notice be given to the membership regarding an upcoming motion to Amend the Bylaws to give the membership adequate time to review.

d Appeal the Chair:

Means the ruling is taken from the Chair and decided by the assembly. By electing a Chair, the assembly delegates the authority and duty to make necessary rulings on questions of parliamentary procedure. However, members do have the right to appeal and have no right to criticize a ruling of the. Chair unless they appeal the decision.

e Commit or Refer to Committee:

Means to send the pending question or other issue's to a committee so that the question or issue may be carefully investigated and put into better condition for the assembly to consider. The motion should specify which committee. If a special or ad hoc committee is needed, the committee can be formed in the same or amending motion.

f. Discharge a Committee:

Means to discharge the committee from further consideration of a question or subject. This is generally only advisable when the committee has failed to report with appropriate promptness, or when the assembly desires for some urgent reason to proceed without aid from the committee, or when the assembly wishes to drop the matter. There is no need for this motion when the committee has made its final report, since that in effect discharges it. So long as the question is in the hands of a committee, the assembly cannot consider another motion involving practically the same question.

If the matter was originally given to the committee with the subsidiary motion of Commit attached to a pending motion, then the question comes immediately before the assembly. On the other hand, if the matter was given to the committee with a main motion, the matter dies when the committee is discharged. Another main motion is needed to bring it up again.

g. Division of the Question:

Means the pending motion is divided into distinct and separate parts to be considered individually. The motion should state where the division(s) is to be.

h. Lay on the Table:

Means to set the pending motion aside temporarily when something else of immediate urgency has arisen. The proper form of the motion does not state when the matter will be taken from the table. The matter must be taken from the table before adjournment or the matter dies for that session. However, the matter may be introduced at another session as a new motion.

If the mover's intent is anything other than temporarily laying a matter aside until an emergency situation is taken care of, then the proper motions/actions are: Postpone Definitely, Postpone Indefinitely, Objection to Consideration, or vote against the motion. The motion Lay on the Table should be ruled out of order if its intended effect is to kill the motion for the current session. It is proper for the maker to state his reason or for the Chair to ask for the reason of Laying on the Table.

Since a motion that has been laid on the table is still within the control of the assembly, no other motion on the same subject that would substantially conflict or present the same question would then be in order. To consider a conflicting motion or a substitute, the tabled motion would first need to be taken from the table and disposed of.

i. Limit or Extend Debate:

Means the assembly can exercise special control over the total time of debate, the time each member has to debate, or the number of members who can speak on a pending motion or series of motions. This motion cannot impose an immediate closing of debate; the appropriate motion then would be Previous Question.

j. Main Motion:

The introduction of new business, or in some cases the reconsideration or amendment of previously adopted business.

k. Objection to Consideration of the Question:

Means the mover believes that the issue is so sensitive it should not even come before assembly for consideration or discussion. This must be moved prior to any debate or the making of any subsidiary motions. The motion when stated by the Chair is phrased so members are asked to vote for or against consideration. Therefore, those who wish to prevent consideration of the question vote in the negative. If the mover merely disagrees with the motion, the proper action is to vote against the original pending motion.

If the objection is sustained, the main motion cannot be reviewed during the same session except by unanimous consent or by reconsideration of the vote on the objection; however, the same motion can be introduced at any succeeding session.

l. Order of the Day, to Call for:

Means any member can require the assembly to conform to its own agenda, unless the assembly then suspends the Rules or Changes the Order of the Day.